Event Volunteer Opportunities:
Inspiring Journeys Auction Gala is Boyer Children's Clinic's largest annual fundraiser. For the past 10 years, countless volunteers have generously donated their time, energy, and hearts to make Inspiring Journeys a magical evening. Year after year, this event has been a success because of the efforts of so many people!
To become an Inspiring Journeys volunteer, please contact Boyer Special Events Coordinator, Tracy Lepper, at tracy.lepper@boyercc.org.
Pre-Event Positions:
Movers: Movers will help load auction items and supplies into vehicles at Boyer, and unload supplies at the Seattle Design Center. Movers will also help with setting up tables and linens at the Seattle Design Center. Must be able to lift 25 lbs.
(6 - 8 volunteers on Friday, Nov. 7th, 3:00 – 7:00 pm)
Auction Item Donation Pick up: These individuals are responsible for picking up dessert dash items from local bakeries, and other in-kind donations and supplies the day of the event. These volunteers need reliable transportation.
(2-3 volunteers, Saturday, Nov. 8th 10:00 am – 3:00 pm)
Set-up Crew: Under the direction of the Special Events Coordinator, these individuals will be responsible for setting up the event space the day of the event. Set-up includes silent auction displays, live auction displays, wine grab, registration, check-out station, dining room, etc.
(10 – 15 volunteers, Saturday, Nov. 8th 9:00 am – 3:00 pm)
Evening of Event Positions:
After Party Clean-up Crew: This group will be responsible for cleaning up on Saturday evening after the event. Clean up includes taking down decorations, loading remaining supplies and unclaimed auction items into vehicles for transport back to Boyer Children's Clinic. This is a great opportunity for a group.
(6 – 10 volunteers, Saturday, Nov. 8th, 9:30 – 11:30 pm)
Registration/Data Entry: This committee is responsible for registering guests on the night of event, and entering sales throughout the evening. This position is ideal for individuals with strong customer service experience, and attention to detail.
(6 volunteers, Saturday, Nov. 8th 4:00 – 8:30 pm)
Raffle Ticket Sales: This position is ideal for outgoing, confident individuals who enjoy working a crowd. Ticket sales occur during the silent auction phase of the event.
(6 volunteers, Saturday, Nov. 8th, 4:30 – 7:30 pm)
Silent Auction Crew: This group is responsible for monitoring auction and display items before, during, and after the event. These volunteers will be working with the Silent Auction Lead in monitoring and insuring that the silent auction items are secure. Responsible for working with closing bid sections, providing winning information to cashiers and distributing bid sheets to winners. This group is also responsible for packing up items and cleaning up as the silent auction ends.
(10 -12 volunteers, night of event 4:00 – 10:30 pm)
Live Auction Spotters: Spotters are responsible for making sure the live auction runs smoothly and efficiently for the guests; help answer guest questions about auction, flag auctioneer when someone is bidding, etc. Work is performed the night of the event.
(6 volunteers, Saturday, Nov. 8th, 6:00 – 10:00 pm)
Live Auction Runners: Runners will take the winning bidder numbers and bid amounts to the data entry station/check-out booth. This will ensure items get charged to proper guests.
(6 volunteers, 6:00 -10:00 pm)
Close Out: This group is will be assisting guests with check-out, silent auction item pick-up, payments, and calling for taxis as guests prepare to leave at the end of the evening.
(8-10 volunteers, night of event, 8:00 -11:00 pm)
Questions?
Please contact Special Events Coordinator, Tracy Lepper, at tracy.lepper@ boyercc.org or (206)325-8477.
